The Administration Assistant will provide support to the following departments with the goal of the candidate gaining a broad understanding of each department within the Band office; administration, human resources, housing, public works department and reception.

This is a SASET funded 52 Week position therefore applicants must meet the following criteria:

1. Must be First Nations/Inuit (not Metis), status/non-status, reside on or off reserve, within SASET catchment area.
2. Post-secondary student who was a registered full-time student during the previous academic year and intends to return to full-time studies in the following academic year.
3. Must have a valid Social Insurance Number at the start of the program.

Duties and Responsibilities:

• Coordinate team meetings.
• Take detailed notes at meetings and distribute memos with action items.
• Keep up to date on all communications through the various outside organizations.
• Order supplies for required departments as directed.
• Create forms and templates as required.
• Draft reports, letters and emails.
• Assist with writing Purchase Orders and Cheque Requests.
• Reception coverage.
  • Log incoming and outgoing mail.
  • Distribute all incoming mail correspondence to Council, staff, membership and other agencies.
  • Receive incoming calls and forward them to the proper person.
• Ensure the office equipment is working efficiently at all times.
• Assist with filing, photo coping etc.
• Finance:
  • Assist with reconciling bank accounts.
  • Assist with the preparation and post-year-end adjusted entries.
  • Analyze account details and reconcile the accounts.
  • Assist with accounts payable/accounts receivable.
  • Maintain an effective financial record-keeping system.
  • Prepare supporting information for annual audit engagements.

Qualifications:

• A positive attitude, and ability to work in a team as well as work independently.
• A desire to learn.
• Intermediate computer literacy skills in Excel, MS Word and other databases.
• Ability to meet deadlines and handle multiple tasks and changing priorities.
• Possesses strong ethical standards and work ethic.
• Ability to work in an environment with changing priorities.
• Good verbal and written communication skills.
• Ability to maintain Confidentiality and abide by Cheam First Nations’ Policies and Procedures.
• Knowledge, respect and understanding of Stó:lō culture, traditions and language is considered an asset.
• Valid BC Driver’s License and reliable transportation.
• Satisfactory Criminal Record Check.

Application Process:

• Please email your cover letter and resume to: HR@cheamband.com
• We thank all applicants and advise that only those individuals short-listed will be contacted for interviews. While preference may be given to applicants of Aboriginal Ancestry, qualifications must be suitable to the position requirements.